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UK & Ireland
SoftWrites
Don't let admin become the job
You own everythingSource code, accounts, docs, handover
Bespoke software for Ireland & the UK

Your business has
outgrown spreadsheets.
We build what replaces them.

SoftWrites builds and runs bespoke operating systems for growing businesses, replacing WhatsApp threads, workarounds and legacy processes without hiring a development team.

Get a project brief →See our work

Fixed-price workflow audits, €875 / £750. Useful even if you never hire us, credited against your build if you do.

Fixed-price audits, €875 / £750 ✦ GDPR-conscious by design ✦ Custom workflows for how you work ✦ Ready in weeks, not months ✦ A fraction of the cost of an in-house team ✦ Built, maintained, updated, supported ✦ Fixed-price audits, €875 / £750 ✦ GDPR-conscious by design ✦ Custom workflows for how you work ✦ Ready in weeks, not months ✦ A fraction of the cost of an in-house team ✦ Built, maintained, updated, supported ✦ Fixed-price audits, €875 / £750 ✦ GDPR-conscious by design ✦ Custom workflows for how you work ✦ Ready in weeks, not months ✦ A fraction of the cost of an in-house team ✦ Built, maintained, updated, supported ✦ Fixed-price audits, €875 / £750 ✦ GDPR-conscious by design ✦ Custom workflows for how you work ✦ Ready in weeks, not months ✦ A fraction of the cost of an in-house team ✦ Built, maintained, updated, supported ✦
No endless planningFixed-price audit first
No slow rolloutFirst useful version in weeks
No generic systemsBuilt around how your team works
No lock-inYou own the code, data and docs

Things we've built,and things we build.

Drawn in our colours. What we build for you carries yours.

Employee onboarding platform — new starter readiness view, fictional data

Employee Onboarding Platform

Shipped SaaS · People operations

Every task a new starter needs — IT, HR, payroll, facilities — on one coordinated timeline.

It forecasts whether they will actually be ready on day one, and names exactly who is holding them up while there is still time to fix it.

78
Tables, every one with row-level securitysupabase/migrations
289
Row-level security policiesgrep -c 'create policy'
170
Database functionsdistinct public. and security. functions
Take a look →
Scúp reconstruction — fictional data

Scúp

Shipped SaaS · Business operating system

A business operating system for owners, built on what is already happening.

It reads across email and accounts overnight and returns the short list of what actually needs attention today, ranked by the money attached to it.

53
Tablessupabase/migrations
66
Row-level security policiesgrep: create policy
23
Server-side jobssupabase/functions
Take a look →
Security Command Centre reconstruction — fictional data

Security Command Centre

Reconstruction · Security operations

One console for Microsoft 365 sign-in, incident and email-threat telemetry.

Impossible-travel sign-ins and password sprays surface with the action already named. Sold as an AI analyst, it contains no language model — and is better for it.

7
Detection typesserver/db/store.ts
14
Incident statesIncidentStatus, server/db/store.ts
6
Response actionsserver/services/responseActions.ts
Take a look →

Job Margin

A system we would build · Job costing

The quote said one thing. The hours and the purchase invoices said another. This puts the three beside each other, one line per job.

Which work makes money is the question an owner cannot answer and most wants to. It needs no new data — the quote, the timesheets and the purchase invoices already exist, and have simply never been in the same place.

Three files, joined on the job number
·
The quotewhat was agreed
·
The timesheetswhat it actually took
·
The purchase invoiceswhat it actually cost
See if this is yours →

Nine shapes we build again and again.

Each one started as somebody's spreadsheet. Find the one that sounds like your week.

  1. Job and project trackerA system we build · OperationsNobody can answer 'where is it?' without asking someone.
  2. Quote to invoiceA system we build · Money inNothing happens unless somebody chases it.
  3. Customer portalA system we build · Customer operationsPeople outside the business are waiting on you for information.
  4. Enquiry intake and adminA system we build · Sales adminThe same information is entered more than once.
  5. Onboarding and lifecycleWe have built this one · People operationsThe process lives in one person's head.
  6. Certificates and obligationsA system we build · ComplianceMistakes get through that a rule would have caught.
  7. The weekly numbersA system we build · ReportingGetting an answer out of the data takes hours.
  8. Field captureA system we build · Field operationsThe people doing the work are the furthest from the system.
  9. AI, where it earns itA system we build · Assisted workThe same judgement, made differently depending on who is in.
One record per job, with a state anyone can read without asking. The week is visible before it goes wrong, blocked work says who it is waiting on, and the status meeting stops being a status meeting.Quote, job and invoice on one thread, so nothing is finished-but-unbilled. What is past terms announces itself to whoever can chase it, aged so you can see whether this is a wobble or a habit.Your customers get their own login showing their jobs and nothing else — dates, documents, who is coming and when. The calls asking where it is stop, and so does the half-hour a week spent answering them.One form, one record, no retyping. Every enquiry arrives as a row your team can assign, answer and close — whether it came from the website, an email, or a phone call somebody logged on the way back.Every task a new starter needs — IT, HR, payroll, facilities — on one timeline that forecasts whether they will actually be ready on day one, and names exactly who is holding them up while there is still time.Every certificate, insurance and inspection with its date and its owner. Renewals announce themselves weeks out, so nothing lapses quietly and you find out from the system rather than from a client asking for a copy.The report somebody rebuilds by hand every week, built from the records instead. Same numbers, no export, no spreadsheet — and a week-on-week read that tells you which way things are actually going.The people doing the work capture it where it happens — photos, readings, sign-offs — signal or not. It queues on the phone and arrives by itself, attached to the job it belongs to rather than sitting in somebody's camera roll.Drafting, triage and summarising where a model genuinely helps, with proper rules around anything that matters. It never invents a figure, never changes a date, and never sends anything a person has not read and approved.

Most of these are true at once.

You do not have to know which. Describe the week you actually have, and the brief works out what to fix first.

Get a project brief →hello@softwrites.com

Signs you've outgrownthe workaround

01

The work lives in too many places

Quotes in one sheet, jobs in another, updates in WhatsApp, invoices somewhere else. We turn the scattered bits into one system your team can trust.

02

Your team is doing the same work twice

Customer details get re-keyed, approvals get chased, notes get copied, reports get rebuilt. We turn repeat admin into structured workflows.

03

Off-the-shelf software nearly works

The tools almost fit, then your team quietly goes back to spreadsheets. We build around how the work actually happens, then maintain it after launch.

04

Enquiries arrive, and then it is down to somebody remembering

A form goes to an inbox, a photo comes by WhatsApp, a price gets agreed on the phone. Nobody can say which enquiries are waiting, quoted, or quietly lost. We turn the inbox into a workflow: one record per request, a state, an owner, and a system that says what is overdue.

Less chasing. Fewer mistakes. Cleaner handovers. Happier teams. Better customer experience. Software you can trust because it was built properly from day one.

Start small.Build what matters.

Workflow Audit

€875 / £750
Fixed price

A fixed-scope study of how your business actually runs, where the waste is, and what to build first.

  • Fixed scope, fixed price
  • Workflow mapped end to end
  • Build-ready brief you own
  • Credited against your build
Book an audit

First Working Slice

€2,500 / £2,000
Fixed price

The smallest useful part of the plan, live in production with your data in it. Not a prototype, and not a pilot.

  • Fixed price, scoped in the audit
  • Real software your team can use
  • Code, data and docs are yours from day one
  • Stop here and you still have working software
Get a project brief

Full Build

Usually €5,000–€50,000 £4,000–£42,000

The rest of the plan, one slice at a time, each ending with something in production. Scoped after the audit, never before.

  • Scope fixed before each slice starts
  • You can stop after any slice
  • Built to the Production Standard
  • You own the code, data and docs
See how we work

Run & Improve

Priced after review

Maintain, improve, or treat us as your software department. Priced in writing once we have seen what is running.

  • Monitoring and proven backups
  • Security updates, tested
  • Small changes without a quote each time
  • Published scope and limits
What is covered
Fewer spreadsheets ✦ Faster month-end ✦ One source of truth ✦ Calmer operations ✦ No more FINAL_v8 ✦ Answers in one place ✦ Fewer spreadsheets ✦ Faster month-end ✦ One source of truth ✦ Calmer operations ✦ No more FINAL_v8 ✦ Answers in one place ✦ Fewer spreadsheets ✦ Faster month-end ✦ One source of truth ✦ Calmer operations ✦ No more FINAL_v8 ✦ Answers in one place ✦ Fewer spreadsheets ✦ Faster month-end ✦ One source of truth ✦ Calmer operations ✦ No more FINAL_v8 ✦ Answers in one place ✦

Let's buildsomethingyour teamwill love